Your office manager resume should demonstrate your ability to oversee administrative staff, including task assignment, performance evaluation, and participating in the hiring process. Also, most office managers ensure a safe, clean workplace and coordinate facility services like maintenance, repairs, and restocking supplies. Equally important are soft skills like collaborating cross-functionally and communication because office managers work with diverse teams.
Key Takeaways
Emphasize specializations: Office managers have varying responsibilities, from managing executive calendars and correspondence to keeping track of office supplies to training. Your resume should highlight what you’ve done in past jobs and what you’re especially good at.
Detail quantifiable achievements: If you can quantify your past accomplishments, that can help make the case as to why you’re a great candidate. Did you find ways to save your former organizations money or increase productivity? Share those stats.
Use keywords for ATS: To beat the Applicant tracking systems (ATS) that may be screening your resume, read job postings carefully and sprinkle some of those keywords and phrases into your resume where appropriate.
How To Write an Office Manager Resume Example
Using a resume template can help you write an effective office manager resume. Your office manager resume should include these sections:
Contact information
Profile
Key skills
Professional experience
Education and certifications
1. Share your contact information
Provide your current contact information so recruiters can contact you in multiple ways. Include your full name, phone number, email address, location, and a link to your online professional profile.
Example
Your Name
(123) 456-7890 [email protected]
City, State Abbreviation Zip Code LinkedIn | Portfolio
2. Summarize your office manager qualifications in a dynamic profile
In about two to three sentences, summarize your professional background, relevant skills, and experience as an office manager. Use this section to make a strong, compelling introduction. Emphasize your strengths and integrate keywords from the job description to show you’re a good match for the position.
Senior-Level Profile Example
A highly driven and experienced senior office manager with a track record at esteemed companies such as Ernst & Young and Accenture. Equipped with a master’s degree in business administration and industry certifications. Demonstrates strategic agility and leadership capabilities, successfully revamping office procedures, mentoring teams, handling financial planning, and streamlining operations with advanced use of office software.
Entry-Level Profile Example
A motivated recent graduate with a bachelor of business administration degree from the University of Pittsburgh, displaying strong organizational and time-management skills, as well as basic accounting knowledge. Relevant professional experience as an administrative assistant with proficiency in Microsoft Office Suite and managing administrative tasks.
3.Add your office manager experience with compelling examples
Demonstrate your experience as an office manager skilled at multitasking, cross-functional collaboration, communication, organization, and vendor relations. As an office manager, you wear many hats. So, illustrate your capabilities and flexibility using action verbs to draw in the reader.
Senior-Level Professional Experience Example
Senior Office Manager, Ernst & Young, Austin, TX | April 2018 – present
Contributed significantly to strategic planning and decision-making processes, developing key recommendations about office operations, budgeting, and resource allocation that saved the company over $500,000 annually
Guided and mentored a team of over 20 administrative staff members, created tailored training programs to promote professional development, improved team performance by 30% during tenure
Successfully revamped and implemented office policies and procedures, including safety protocols and employee conduct guidelines; led the team to achieve a 100% compliance rate
Executive Office Administrator, Accenture, Austin, TX | June 2015 – March 2018
Streamlined office operations through proficient use of office software, reducing operation time by 40%; coordinated schedules, communications, and logistical operations
Supervised a team of 15 administrative staff; drove efforts in leadership and consistent reasoning that improved overall staff productivity by 25%
Took charge of financial planning and budgeting for office expenditures, created effective budgeting strategies resulting in a 20% cost reduction annually
Entry-Level Professional Experience Example
Administrative Assistant | JJD Consulting, PA | May 2022 – present
Providing comprehensive support to senior personnel, managing calendars, scheduling appointments, and coordinating meetings
Handling and organizing important company documentation, ensuring all files are up-to-date and easily accessible
Liaising with vendors to ensure a regular supply of office materials and executing administrative duties such as answering calls and managing mail correspondence
Office Assistant | Pinnacle Software, PA | December 2021 – April 2022
Assisted with the organization and maintenance of the office environment and upkeep of office equipment
Played an integral role in time management by creating efficient scheduling systems and coordinating meetings
Managed financial records using basic accounting skills, demonstrating proficiency with Microsoft Office Suite for record-keeping
Resume writer’s tip: Quantify your experience
Companies are looking for candidates who will drive results and revenue. So, if you minimized a facility’s cleaning expenses by 10%, note this in your resume. If you participated in hiring processes, contributing to recruiting 15 top-tier administrative staff members, include this accomplishment in the experience section of your office manager resume.
Do
“Streamlined office operations through proficient use of office software, reducing operation time by 40%”
Don’t
“Revamped office operations with new software.”
Resume writer’s tip: Tailor your resume for each application
Align your office manager resume with the job description to capture the attention of hiring managers. Although BLS reports the job outlook for administrative services and facilities managers (similar to office manager roles) will grow faster than the average occupation, it’s important to stand out as a top candidate. Feature similar language and target keywords found in the job description and focus on specific skills and requirements the hiring manager is seeking. If your experience is relevant and a match, you are more likely to score an interview.
What if you don’t have experience?
Creating an office manager resume can be challenging if you are beginning your career and lack real-world experience. But you still have valuable skills and knowledge from your education and training. Highlight relevant coursework, projects, or volunteer experiences, along with certifications or awards, to show your commitment to learning. For example, if you earned a Certified Administrative Professional (CAP) designation, hiring managers will see advancing your career as a priority. Being the secretary of a local club shows your organizational skills.
4. Include office manager-related education and certifications
List any relevant education and certifications that display you are a well-qualified office manager. Be sure to include the title of the degree or certificate earned, the institution’s name, and the completion date. You can also list continuing education courses or professional development programs you completed.
Education
Template:
[Degree Name]
[School Name], [City, State Abbreviation] | [Graduation Year]
Example:
Bachelor of Business Administration (BBA)
University of Pittsburgh, Pittsburgh, PA | May 2021
Certified Business Manager (CBM), Association of Professionals in Business Management, 2022
5. Include a list of skills and proficiencies related to office manager
Between ATS and a lot of job seeker competition, clearly laying out your skills to hiring teams is one of the best methods for passing initial resume screenings. Incorporate relevant keywords directly from the job description into the profile, professional experience, and skills sections of your resume.
Some examples of key skills for office managers include:
Key Skills and Proficiencies
Administration
Budget management
Client relations
Cross-functional collaboration
Facility management
Microsoft Office
Organizational management
Performance evaluation
Team leadership
Resume writer’s tip: Use specific action verbs
Be strategic with the words on your office manager resume. In the professional experience section of your resume, use action verbs to communicate your job duties and accomplishments. Instead of listing responsibilities, start each sentence with an action verb, and vary your word choice. Descriptive words will help your resume stand out. Also, avoid using the first person. Utilize the action verbs below to inject some power words into your office manager resume:
Action Verbs
Analyzed
Collaborated
Communicated
Coordinated
Delegated
Developed
Evaluated
Executed
Implemented
Improved
Maintained
Planned
Prepared
Prioritized
Resolved
Streamlined
Supported
Trained
How To Pick the Best Office Manager Resume Template
The best resume template for an office manager should be clean, organized, and content-focused while highlighting skills and experience that align with the job description. Don’t worry as much about it being colorful or creative – let your accomplishments speak for themselves.
Office Manager Text-Only Resume Templates and Examples
left
Entry level
Midlevel
Senior level
right
Your Name
(123) 456-7890 [email protected]
City, State Abbreviation Zip Code LinkedIn | Portfolio
Profile
A motivated recent graduate with a bachelor of business administration degree from the University of Pittsburgh, demonstrating strong organizational and time-management skills, as well as basic accounting knowledge. Relevant professional experience as an administrative assistant with proficiency in Microsoft Office Suite and managing administrative tasks.
Key Skills
Administrative tasks
Basic accounting
Organizational skills
Proficiency in Microsoft Office Suite
Vendor management
Professional Experience
Administrative Assistant | JJD Consulting, PA | May 2022 – present
Providing comprehensive support to senior personnel, managing calendars, scheduling appointments, and coordinating meetings
Handling and organizing important company documentation, ensuring all files are up-to-date and easily accessible
Liaising with vendors to ensure a regular supply of office materials and executing administrative duties such as answering calls and managing mail correspondence
Office Assistant | Pinnacle Software, PA | December 2021 – April 2022
Helped with the organization and maintenance of the office environment and upkeep of office equipment
Played an integral role in time management by creating efficient scheduling systems and coordinating meetings
Managed financial records using basic accounting skills, demonstrating proficiency with Microsoft Office Suite for record-keeping
Education
Bachelor of Business Administration (BBA)
University of Pittsburgh, Pittsburgh, PA | May 2021
Certifications
Certified Business Manager (CBM), Association of Professionals in Business Management, 2022
Your Name
(123) 456-7890 [email protected]
City, State Abbreviation Zip Code LinkedIn | Portfolio
Profile
A seasoned office manager with eight years of experience managing operations in top-tier financial firms, including KPMG and Deloitte. Advanced proficiency in staff management, budget control, and financial planning. Known for implementing effective office systems to maximize efficiency, lead team success, improve office workflows, and create substantial cost savings. Holds certifications as a Microsoft Office Specialist (MOS) and Project Management Professional (PMP).
Key Skills
Budget management
Proficiency in Microsoft Office Suite
Financial management knowledge
Overseeing office operations
Staff management
Professional Experience
Office Manager, Deloitte, Sacramento, CA | June 2020 – present
Implemented a new inventory management system which led to a 20% decrease in office supply over expenditure in the first quarter itself
Managed a team of 15 administrative staff members, facilitating a harmonious workspace which improved team productivity by 30%
Directed an efficient budget control system that reduced unnecessary expenditures by 25%, leading to significant cost savings
Assistant Office Manager, KPMG, Ann Arbor, MI | June 2016 – May 2020
Aided in the resolution of employee issues and office conflicts, resulting in an improved working environment with reduced staff turnover
Coordinated smooth office operations, managing supplier liaison for stationery and equipment maintenance, leading to an effective work environment with minimal disruptions
Assisted in the budget planning process, which resulted in significant improvement in budget allocation and financial efficiency
Education
Bachelor of Business Administration
University of Michigan, Ann Arbor, MI | 2016
Certifications
Project Management Professional (PMP), Project Management Institute, 2018
Microsoft Office Specialist (MOS), Microsoft, 2017
Your Name
(123) 456-7890 [email protected]
City, State Abbreviation Zip Code LinkedIn | Portfolio
Profile
A highly driven and experienced senior office manager with a track record at esteemed companies such as Ernst & Young and Accenture. Equipped with a master’s degree in business administration and industry certifications. Demonstrates strategic agility and leadership capabilities, successfully revamping office procedures, mentoring teams, handling financial planning, and streamlining operations with advanced use of office software.
Key Skills
Financial planning and budgeting
Leadership and mentoring
Policy development and implementation
Staff leadership and management
Strategic planning
Professional Experience
Senior Office Manager, Ernst & Young, Austin, TX | April 2018 – present
Contributed significantly to strategic planning and decision-making processes, developing key recommendations about office operations, budgeting, and resource allocation that saved the company over $500,000 annually
Guided and mentored a team of over 20 administrative staff members; created tailored training programs to promote professional development, improved team performance by 30% during tenure
Successfully revamped and implemented office policies and procedures, including safety protocols and employee conduct guidelines; led the team to achieve a 100% compliance rate
Executive Office Administrator, Accenture, Austin, TX | June 2015 – March 2018
Streamlined office operations through proficient use of office software, reducing operation time by 40%; coordinated schedules, communications, and logistical operations
Supervised a team of 15 administrative staff; drove efforts in leadership and consistent reasoning that improved overall staff productivity by 25%
Took charge of financial planning and budgeting for office expenditures; the implementation of effective budgeting strategies resulted in a 20% cost reduction annually
Education
Master of Business Administration (MBA)
The University of Texas, Austin, TX | April 2015
Bachelor of Arts in Communication
The University of Texas, Austin, TX | June 2013
Certifications
Project Management Professional (PMP) – Project Management Institute, 2017
Certified Manager (CM) – Institute of Certified Professional Managers, 2016
Frequently Asked Questions: Office Manager Resume Examples and Advice
How do you align your resume with an office manager description?
Office manager and administrative support professions are scarce these days. An office manager can have various responsibilities depending on the type of office and business and the size of the staff, so it’s important to tailor your resume. Look carefully at job descriptions to make sure you highlight the key skills that the hiring manager is seeking. Share specifics about the value you have brought past employers so the recruiter understands why you’re a strong candidate.
What is the best office manager resume format?
A reverse-chronological order resume format is best, showcasing the most recent job positions and career accomplishments at the top. Keep in mind hiring managers will scan your resume along with many others, so include the most impactful and relevant experiences in the beginning.
Andrew Stoner is an executive career coach and resume writer with 17 years of experience as a hiring manager and operations leader at two Fortune 500 Financial Services companies, and as the career services director at two major university business schools.
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