Administrative Assistant Resume Examples and Templates
20 Best Receptionist Resume Examples and Templates for 2025
By Andrew Stoner
, Executive Resume Writer and Career Coach
Andrew Stoner
Read More
Executive Resume Writer and Career Coach
Last Updated:
April 21, 2025
Organizations in nearly every industry rely on receptionists to welcome visitors and ensure their front offices are running smoothly. Your resume must show potential employers you can handle the demands of phone calls and appointment scheduling, all while providing quality customer service. In this guide, we’ll help you write a receptionist resume that stands out from the competition and gets you one step closer to an interview.
Key takeaways:
- Emphasize front-desk capabilities: In the resume profile, highlight any special clerical skills or qualifications you have that would pique the hiring manager’s interest. From customer service to medical billing, make it specific to the employer’s needs.
- Quantify your success: Use numbers throughout the professional experience section to describe your achievements with concrete data, such as improvements in office efficiency or an increase in customer satisfaction.
- Use relevant keywords: Incorporating key phrases and words from the job ad into your resume will help your application make it through applicant tracking systems (ATS) used to filter through candidates.
Receptionist Resume Examples and Templates (Downloadable)
Medical Receptionist Resume Example
Why This Resume Is a Great Example
Alex’s resume effectively quantifies patient handling and billing accuracy, demonstrating strong clinical administrative skills.
Expert Tip: Quantify your contributions to showcase your impact. For further tips, see How to Make a Resume.
Clinic Receptionist Resume Example
Why This Resume Is a Great Example
Brooke’s resume highlights her practical experience in managing patient visits and data accuracy, essential for a clinic setting.
Expert Tip: Emphasize process improvements with quantifiable metrics. For further tips, see How to List Education on a Resume.
Office Receptionist Resume Example
Why This Resume Is a Great Example
Cameron’s resume is strong because it demonstrates efficient front-desk management and support for office operations with measurable improvements.
Expert Tip: Include metrics like visitor volume and scheduling efficiency. For further tips, see How to Write a Resume Summary.
Customer Service Receptionist Resume Example
Why This Resume Is a Great Example
Danielle’s resume is strong because it showcases effective customer interaction and transaction management with measurable service improvements.
Expert Tip: Highlight customer satisfaction metrics to demonstrate your service impact. For further tips, see How to Write a Resume Summary.
Administrative Receptionist Resume Example
Why This Resume Is a Great Example
Evan’s resume is strong because it demonstrates essential administrative skills in a healthcare setting, with clear improvements in patient processing and compliance.
Expert Tip: Quantify the number of appointments managed and emphasize compliance accuracy. For further tips, see How to Make a Resume with No Experience.
Bilingual Receptionist Resume Example
Why This Resume Is a Great Example
Faith’s resume is strong because it leverages bilingual skills to enhance communication and service quality, with quantifiable improvements in guest and patient satisfaction.
Expert Tip: Emphasize language skills with measurable customer engagement improvements. For further tips, see Job Titles for Resume.
Patient Care Receptionist Resume Example
Why This Resume Is a Great Example
George’s resume is strong because it demonstrates an effective balance of administrative and patient care skills with measurable improvements in scheduling and record management.
Expert Tip: Use clear performance metrics to illustrate your impact on patient flow. For further tips, see How to List Education on a Resume.
Corporate Receptionist Resume Example
Why This Resume Is a Great Example
Hannah’s resume is strong because it emphasizes her capacity to manage high-volume communications and complex scheduling in a corporate environment.
Expert Tip: Highlight metrics like appointment volume to demonstrate your effectiveness. For further tips, see How to List Skills on a Resume.
Front Desk Receptionist Resume Example
Why This Resume Is a Great Example
Ian’s resume is strong because it clearly demonstrates the ability to manage front-desk operations and support interdepartmental communications efficiently.
Expert Tip: Use specific check-in and scheduling metrics to showcase your operational impact. For further tips, see How to Write a Resume Summary.
Executive Receptionist Resume Example
Why This Resume Is a Great Example
Jacob’s resume is strong because it showcases extensive experience in executive-level front-desk management with quantifiable efficiency improvements.
Expert Tip: Emphasize your coordination skills with clear performance metrics. For further tips, see How to Put Contact Information on Your Resume.
Receptionist & Office Coordinator Resume Example
Why This Resume Is a Great Example
Karen’s resume is strong because it demonstrates leadership in office coordination and measurable improvements in operational efficiency.
Expert Tip: Highlight cost reductions and efficiency metrics to underscore your impact. For further tips, see How to Write a Convincing Resume Profile.
Receptionist Supervisor Resume Example
Why This Resume Is a Great Example
Liam’s resume is strong because it showcases his ability to lead and improve front-desk operations with measurable performance enhancements.
Expert Tip: Use metrics such as wait time reduction to illustrate your impact. For further tips, see How to Write a Resume Summary.
College Receptionist Resume Example
Why This Resume Is a Great Example
Mia’s resume is strong because it demonstrates extensive experience in academic settings, with quantifiable improvements in scheduling and communication efficiency.
Expert Tip: Use academic-related metrics to illustrate your contributions to institutional efficiency. For further tips, see How to Write a Student Resume.
Hospital Receptionist Resume Example
Why This Resume Is a Great Example
Noah’s resume is strong because it demonstrates a focused expertise in medical front-desk operations with measurable improvements in patient wait times and satisfaction.
Expert Tip: Highlight your patient care metrics and scheduling improvements with clear figures. For further tips, see Best Resume Formats.
Digital Skills Receptionist Resume Example
Why This Resume Is a Great Example
Olivia’s resume is strong because it demonstrates proficiency with digital tools and measurable improvements in scheduling efficiency, which are vital for modern administrative roles.
Expert Tip: Emphasize your tech skills and the improvements they drive. For further tips, see How to Put Linked on Your Resume.
Multi-Location Receptionist Resume Example
Why This Resume Is a Great Example
Paul’s resume is strong because it highlights his capability to manage and standardize operations across several locations with measurable improvements.
Expert Tip: Emphasize your multi-site management skills with clear metrics. For further tips, see How to Build a Professional Resume.
Hospitality Receptionist Resume Example
Why This Resume Is a Great Example
Quincy’s resume is strong because it emphasizes his ability to enhance guest experiences in the hospitality industry through effective front-desk operations and clear communication.
Expert Tip: Highlight your guest satisfaction improvements with quantifiable data. For further tips, see How to Write a Resume Summary.
University Receptionist Resume Example
Why This Resume Is a Great Example
Rachel’s resume is strong because it clearly demonstrates extensive experience in academic settings with quantifiable improvements in scheduling and event coordination.
Expert Tip: Use specific academic metrics to illustrate your contributions to campus efficiency. For further tips, see How to Write a Resume Summary.
High-Volume Receptionist Resume Example
Why This Resume Is a Great Example
Samuel’s resume is strong because it demonstrates his capability to handle large transaction volumes efficiently with clear metrics on wait time reduction and service quality.
Expert Tip: Emphasize your ability to manage high volumes with quantifiable performance data. For further tips, see How to List Skills on a Resume.
Professional Receptionist Resume Example
Why This Resume Is a Great Example
Tyler’s resume is strong because it demonstrates extensive experience in managing high-level administrative functions with measurable improvements in efficiency and service quality.
Expert Tip: Leverage your senior-level experience to emphasize effective management of executive communications. For further tips, see How to Update Your Resume.
How To Write a Receptionist Resume Example
As a receptionist, your resume must demonstrate to potential employers that you can provide exceptional attention to detail. Highlight this quality with a well-organized, modern template. Ensure your receptionist resume includes the following sections:
- Contact information
- Profile
- Key skills
- Professional experience
- Education and certifications
1. Share your contact information
List your full name, phone number, email address, and location at the top of your receptionist resume. If you have an online professional profile like LinkedIn, you can also include a link to it. Ensure your contact information is current so potential employers can contact you for an interview.
Example
Your Name
(123) 456-7890
[email protected]
LinkedIn | Portfolio
City, State Abbreviation Zip Code
2. Summarize your receptionist qualifications in a dynamic profile
In about two to three sentences, summarize your professional background, relevant skills, and experience as a receptionist. This should include the most compelling aspects of your career to engage the hiring manager. Here you can emphasize key strengths in administrative work and customer service to show you’re a good match for the job.
For example, if you’re applying for a receptionist position in a law firm, you would mention any experience you have with legal documentation. If you’ve worked with lawyers before, mention the extent of your skills in handling confidential information or scheduling client consultations and court dates.
Senior-Level Profile Example
Experienced lead receptionist with more than a decade working in an administrative capacity. Known for enhancing operational efficiency through office procedure optimization and strategic scheduling. Prioritizes a cohesive work environment through effective onboarding. Team player who works with college staff to provide administrative support across departments.
Entry-Level Profile Example
Personable medical receptionist with over two years of experience in customer-focused roles. Creates positive experiences for patients and staff through quality service and effective communication. Collaborates with health care professionals to support clinic goals. Known for efficiency in patient intake, appointment scheduling, and billing.
3. Add your receptionist experience with compelling examples
In the professional experience section, provide information on your most relevant work history. Weave your accomplishments into accomplishments-based bullet points instead of listing a bunch of responsibilities and then also showing some achievements. Remember to show how you went beyond the basics to make a difference in the office. For example, maybe you implemented a new filing system or sped up the check-in process — mention that here.
Also, demonstrate your ability to communicate with clarity and compassion to visitors and fellow staff alike. How did you make every visitor feel welcomed? In what ways did you support the entire team? Describe how you collaborated to accomplish goals, set appointments, and optimize schedules.
Senior-Level Professional Experience Example
Lead Receptionist, California College of the Performing Arts, Los Angeles, CA
June 2019 – present
- Lead and supervise more than 22 staff members in reception and mailroom teams including coordinating monthly work schedules to optimize coverage and office operations
- Liaise with internal college departments to ensure efficient communication
- Reduced visitor wait times by 30% as a result of streamlining front office check-in procedures
- Facilitate over 300 annual reservations in spaces available across campus
Entry-Level Professional Experience Example
Medical Office Receptionist, Lifeline Health, Fargo, ND
October 2023 – present
- Support staff of 20 clinicians with administrative tasks to ensure smooth and efficient office operation
- Create a clean and welcoming environment for all patients, staff, and visitors
- Manage patient accounts and transactions, processing over $10,000 in copayments and deductibles each month
- Ensure patient safety and privacy through strict compliance with all Occupational Safety and Health Administration (OSHA) and Health Insurance Portability and Accountability Act (HIPAA) regulations
- Contributed to a 15% increase in annual clinic appointments through effective scheduling and follow-up communication
Resume writer’s tip: Quantify your experience
When describing your previous jobs, use numbers to provide measurable, tangible evidence of your work. Telling hiring managers how many calls you answer per day is much more impactful than simply stating you’re skilled in handling large volumes of calls. You can incorporate percentages, dollar amounts, and other metrics to help illustrate your past success.
Do
- “Assist with more than 200 monthly guest reservations at four fine dining restaurants.”
Don't
- “I’m responsible for handling a significant number of guest reservations for upscale dining rooms.”
Resume writer’s tip: Tailor your resume for each application
The more you can show that you match the requirements of the job, the better. Tailoring your resume is the best way to do this. For each application you submit, start by identifying what the company is looking for in a receptionist and how your experiences and skills fit. Then, include keywords and phrases you find in the job announcement within your resume.
For instance, suppose an employer mentions “proficiency in Microsoft Office Suite” in the job description, and you have relevant experience. In that case, you would treat this as a keyword and figure out a way to incorporate it in your resume within the profile, skills list, or professional experience section.
What if you don’t have experience?
If you’re pursuing a career as a receptionist but don’t have any job experience, there’s no need to worry. It’s still possible to make a strong impression on hiring managers with your resume. Here are some tips:
- Emphasize interpersonal abilities: Reliability, efficiency, and attention to detail are highly valued soft skills in a receptionist.
- Highlight transferable skills: If you’ve worked in customer service, that experience has prepared you to do things like greet and interact with customers or process transactions.
- Leverage past experience: Consider how past positions or time at school could relate to a clerical role, such as software proficiency, typing skills, or team leadership.
4. Add receptionist education and certifications
Educational requirements for receptionists may vary depending on the industry, many positions only require a high school diploma. No matter your level of education, list your highest degree first, followed by the degree name, school name, and location. Then, provide the graduation date or your expected graduation date so hiring managers know when you’ll be finished with school.
If you’ve earned any related certifications, include those as well. Anything to help set you apart from other candidates will make all the difference. Software proficiency, data entry, and customer service certifications will show your commitment to professional development.
Education
Template:
[Degree Name]
[School Name], [City, State Abbreviation] | [Graduation Year]
Example:
Bachelor of Science (B.S.), Hospitality Management
Temple University, Philadelphia, PA | June 2015
Certifications
Template:
[Certification Name], [Awarding Organization], [Completion Year]
Example:
Certified Business Officer, Management and Strategy Institute, 2020
5. Outline your most useful receptionist skills and proficiencies
Employers look for both hard and soft skills when hiring receptionists to ensure the candidate can handle daily demands. To demonstrate that you have a well-rounded skill set and would excel in the position, include technical and interpersonal abilities on your resume. When comparing your skills to those needed for the receptionist job, you’re likely to come across keywords like these:
| Key Skills and Proficiencies | |
|---|---|
| Appointment scheduling | Attention to detail |
| Billing and invoicing | Call handling |
| Computer proficiency | Customer service |
| Data entry | Efficiency |
| Flexibility | Initiative |
| Insurance verification | Organization |
| Spreadsheets (Excel, Google Sheets) | Teamwork |
| Time management | Typing |
Resume writer’s tip: Use descriptive action verbs
When writing your resume, it’s important to use concise language to avoid the passive voice and better engage hiring managers. Action verbs can help by adding impact to your experience section. These words get straight to the point, allowing you to optimize space and communicate clearly. Here’s a list of dynamic action verbs you can use on your receptionist resume:
| Action Verbs | |
|---|---|
| Accommodated | Coordinated |
| Directed | Expedited |
| Facilitated | Managed |
| Organized | Oversaw |
| Prioritized | Scheduled |
| Streamlined | Supported |
| Transcribed | Welcomed |
How To Pick the Best Receptionist Resume Template
Just like a clean and clutter-free reception area is inviting for visitors, an organized template will effectively invite hiring managers in to read your resume. As a receptionist, it’s important to communicate your professionalism and attention to detail. Choose a template that reflects these qualities by looking for a design with bullet points, classic fonts, and a well-structured layout.
Receptionist Text-Only Resume Examples and Templates
Frequently Asked Questions: Receptionist Resume Examples and Advice
How do you align your resume with a receptionist job description?
Employment for receptionists is projected to see little to no change over the next decade. Opportunities most likely to arise will be openings created by people retiring or changing occupations. To stand out from other administrative professionals vying for these jobs, your resume must show that you can meet the employer’s reception needs.
Start by aligning your resume with the job description. Identify key skills, qualifications, and requirements mentioned by the employer that match up with your work history. For example, if a dentist’s office is looking for a receptionist with experience in medical billing, you would emphasize your ability to process payments, verify insurance, and handle billing disputes.
What is the best receptionist resume format?
A format that emphasizes your administrative skills and progressive work history is the best choice for a receptionist resume. The combination format offers this balance by providing space for a key skills list. Whether you’re new to the field or have been managing office tasks for years, you can easily adapt this resume style to fit your needs.
Expert advice:
Include a cover letter with your resume
After you put the finishing touches on your resume, share the story behind the bullet points with a receptionist cover letter. Explain your knack for creating efficient systems or how your initiative to improve procedures makes you an ideal candidate. Creating a well-tailored cover letter will help set you apart and increase your chances of landing an interview.
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Executive Resume Writer and Career Coach
Andrew Stoner is an executive career coach and resume writer with 17 years of experience as a hiring manager and operations leader at two Fortune 500 Financial Services companies, and as the career services director at two major university business schools.
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